Payroll, checked against the field

Your payroll runs on time. Does it match the field?

A payroll can run on time and still pay below the schedule. You find out in an audit, months later.

Now every hour is checked against the sign-in sheet, the daily log and the time clock before payroll goes out.

Before
Nobody matches every hour to the field. The gap sits there until an audit finds it.
After
Every hour is checked before payroll goes out. A person reviews the fix list and signs.

Four sources, checked day by dayHours by day, 40 field staff

Hours must agree across all four. Each payroll line is also checked against the wage schedule.

Kinds of mistakes, ranked by dollars

    To confirm: 2 hours on Tuesday's time clock that are not on the sign-in sheet.

    $4,861.87 paid below the schedule to 7 workers Across 10 worker-weeks

    Fix list, ready for a person to sign

    1. Pay 7 workers the $4,861.87 difference.
    2. Correct one trade and two rates.
    3. Add Saturday's overtime premium.
    4. Confirm Tuesday's 2 clock hours with the foreman.
    Signature

    The software prepares and checks. A person signs.

    1. Four sources line up for one week, Monday to Saturday: the sign-in sheet, the daily log, the time clock and the payroll lines.
    2. A scan checks each day. Where the hours agree, the day gets a tick.
    3. Mismatches light up and drop into a list of the kinds of mistakes, ranked by dollars: on sign-in but missing from payroll, $3,087.60. Paid under the wrong trade, $683.28. Wage below the schedule, $385.00. Hours paid below sign-in, $260.04. Supplement shortfall, $233.20. Overtime premium not paid, $212.75.
    4. One item needs a person to confirm: 2 hours on Tuesday's time clock that are not on the sign-in sheet.
    5. The total settles at $4,861.87 paid below the schedule to 7 workers, across 10 worker-weeks.
    6. A fix list is ready for a person to review and sign. The software prepares and checks. A person signs.
    Invented sample data